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How to Master Meetings

By: Chris LaFay on March 21, 2016

In a recent post, we talked about how to win the meeting. If you’ve struggled with getting involved at meetings, it’s a great starting point. If you are ready to go NEXT LEVEL and dominate any meeting, then read on…

To become a “meeting master”, you will need to put more thought into it than just a question or an isolated point.

3 Steps to Meeting Mastery

(1) Set aside 30 minutes before any meeting to “strategize” your plan of attack
This gives you a specific timeslot to be thinking about the upcoming meeting, its purpose, and how you can contribute.

(2) Bullet out a few ideas for how you can contribute post-meeting
To reach the next level, it’s all in taking your moment, seizing it, and then driving it home. Once the meeting wraps, don’t go back to being a doormat. Offer to implement any follow-ups from the meeting. Or help reinforce learnings from the meeting through your actions or by spreading the message to others.

(3) Set up a personal reminder to follow-up and re-emphasize the meeting takeaways later
To truly get buy-in from a meeting, it must be indoctrinated into everyday life. A one-off meeting is only good for passing on information. If you can carry the essence of the meeting OUTSIDE the meeting into everyday life, you become the superstar.

Put Practice into Habit

First, help execute any follow-ups so you continue to contribute post-meeting. Then, after a week or so, check back in to discuss progress made or even just to confirm the next steps have been completed. You need to not only contribute, but to help lead! You do not need to take over meetings, but by being an active participant, you can take ownership. This takes you from participant, to stakeholder. If you are speaking in the meeting, you get noticed. If your comments help push the meeting forward, you are now helping to shape the conversation. Finally, if you are helping execute after the meeting you are fully involved and have “mastered” the meeting.

Every meeting represents an opportunity. Being able to take advantage of these opportunities is a process. It begins by being an active participant, but that is only the beginning. You must work even harder to carry it through and go beyond the meeting. The person who is willing to work at their meetings, is the one who will build visibility and respect for their participation.

Written By:

Chris LaFay

Chris founded CCC after trying to figure out how to have the work-life balance that everyone dreams of. Not only does he get to enjoy designing + implementing websites, he also gets to play with his dog, travel, enjoy family dinners, and keep up with baseball. Check back with Chris for articles on web design, user experience, and project case studies.